Hamilton Public Library Mission Statement:

The mission of the Hamilton Public Library is to provide our patrons with an environment where lifelong learning, self-improvement and self-expression are encouraged.

We accomplish this by:

-offering a diverse collection of reading and reference materials;

-having readily accessible and up-to-date technology for patron use; and

-providing knowledgeable staff that can meet the needs of the community and each individual.



November 1880 Clarence A. Greene started a circulating library in Hamilton at the Post Office Book Store. After many changes, in 1919, acting on a petition presented, the Hamilton City Council called for an election to vote on a ten cent tax to support the library. The tax measure was won and nine directors were appointed to the Hamilton Public Library's first library board. J.C. Penney, whose boyhood home was Hamilton, agreed to donate $10,000.00 as a memorial to his parents for the erection of a library building on the condition that the people of Hamilton contribute a minimum of $5,000.00 towards the project. In 1920 the Library began building it's one story building. The Hamilton Public Library's first librarian was Miss Mabel White. The Library officially opened its doors on February 12, 1921. The Hamilton Public Library stayed in that building until March 1976 where it joined the J.C. Penney Museum on Highway 13.

The current tax rate for the library is 0.3058 and the Library Director is Sonja Farnsworth. Please feel free to talk to her or any one of the board members should you have any questions or concerns. The current board members are:


Nicol Montero -PresidentLiz Little- Vice PresidentDr. Sarah Connely - SecretaryRenee Anderson - TreasurerJulie DawsonSusi PipkinMisty DoanSydney ErnetCandy Hensley


Hamilton Public Library Inclement Weather Policy

The Library will close on a case by case situation if there is inclement weather in the area. This decision will be up to the Library Director’s discretion, with board notification. Cancellations will be posted to our webpage and Facebook.


Hamilton Public Library Policies


Collection Development Policy

Collection Development Policy

The Role of the Library in the Community

The role of the Hamilton Public Library is to actively provide for the educational, informational, recreational and cultural needs of the residents of Hamilton by selecting, acquiring, organizing, preserving and making available our materials and services. We seek to provide information without bias or discrimination. We cooperate with other agencies and institutions in an effort to enhance and expand public awareness and access to information. We have the responsibility to uphold the principles of freedom of expression and the public's "right to know."

Materials Selection Policy

The public library is the institution in our society which attempts to provide a diversity of viewpoints on a wide range of topics of interest, including political, social and religious ones--no matter how controversial or objectionable those ideas may be to some people. Because of this, the Hamilton Public Library chooses material representing different points of view, limited only by our selection criteria, budget, and the space in our facilities.

We support the Library Bill of Rights in providing free and open access to our materials for all age groups. Children are not restricted to particular areas of the Library. Our staff does not monitor the materials that children choose. The responsibility for the reading or viewing choices of children rests entirely with parents or legal guardians. We do not monitor or criticize the selections of our adult/juvenile patrons but do accept and provide reading recommendations.

In considering which materials to place in the Library, we will not automatically include or exclude an item based on any of the following criteria:

  • race, religion, nationality or political views of an author

  • frankness or coarseness of language

  • controversial nature of an item

  • endorsement or disapproval of an item by any individual or organization in the community

We judge each book or other type of material on the basis of its overall content or style, not by isolated or random portions.

How We Decide What to Buy

Our Library Director is responsible for selecting and purchasing all materials for each library collection. We purchase books- both fiction and non-fiction, audio/visual materials, magazines and reference materials for the following collections: Adult, Young Adult, Juvenile and Youth/Easy Readers. The Director consult various sources to determine the value of the material to the collection. The following criteria are considered when selecting materials:

  • reviews from professional journals, popular magazines and newspapers

  • expressed or anticipated patron demand

  • timeliness or permanence of the material

  • quality, accuracy or authenticity of materials

  • scope and depth of our present collection or the availability of materials at other libraries in the area

  • reputation or authority of the author or publisher

  • format and price of material as well as space available to house it

  • appropriateness to the interests and skills of the intended user

No single criterion is used to justify a purchase; the Director must consider all the criteria in reaching a decision.

How You Can Have a Say

Suggestions and donations from people in the community are encouraged and are given serious consideration. We want to hear from you and will let you know whether or not we can buy or accept the material. All material added to our collection by suggestion or gift must meet the same criteria as ordinarily used in choosing items.

From time to time, a person may be concerned about a particular book or other material in the Library. If a person wants us to reconsider material that is in our collection, a meeting with the Library Director is required and the request for removal is documented. The Director then takes the patron-signed request to the Library Board where members are required to read the material and hold a “majority-rule” vote. If the material is found offensive or otherwise inappropriate, the material will be removed from the library’s collection and catalog.

Disaster Recovery Plan

Hamilton Public Library

Disaster Recovery Plan

Approved June 2020

TABLE OF CONTENTS

Section: Page(s):

Disaster Prevention 3

Disaster Plan 3

Safety Considerations 3

Administrative Considerations 3

Disaster Recovery 4

Pandemic 5

Appendix A. Emergency Telephone Numbers 6

Appendix B. Evacuation Procedures 7

Appendix C. Resources 8

Appendix D. Phased Reopening Plan 9

DISASTER PREVENTION

Natural disasters including floods, tornadoes, and earthquakes cannot be prevented; however, the severity of their effects can be minimized by preparing ahead of time. Human-engineered disasters including fire due to faulty electrical wiring or unattended equipment, or water damage resulting from broken pipes, damaged roofs, and malfunctioning dishwashers can often be prevented altogether. Routine inspections of a facility can reveal conditions that invite disaster.

Basic measures including unplugging equipment when not in use, cleaning, and ensuring that work areas are clutter-free, help to prevent disasters.

To ensure staff safety and minimize injury during a disaster, all staff members must know the following:

Layout of the building;

Location of all fire extinguishers and alarms and how to operate them;

Fire exits and alternate escape routes (they need to be clearly marked);

Evacuation procedures (need to be practiced regularly).

DISASTER PLAN

Despite the best efforts to prevent a disaster, they happen. The Hamilton Public Library’s DR plan provides crucial information to minimize injury to staff and others as well as to materials and equipment.

Contact information for supplies and equipment necessary for library disaster recovery are provided in this document. Each staff member and board member will have access to the document.

SAFETY CONSIDERATIONS

Safety is the primary consideration in any disaster. Escape routes and evacuation procedures will be clear to all staff members and visitors. If the building is unoccupied, it cannot be entered until it has been declared safe by the fire marshal or a civil defense officer.

In the best situation, outside sources of supplies and services can be contacted; however, if the disaster is widespread, they may be unavailable, which is why having some recovery materials onsite can be helpful. To avoid health risks in situations where one might be allowed in the building, it is suggested that persons wear plastic or rubber gloves during cleanup. If there is mold protective gear—surgical mask or respirator, goggles, and coveralls—is advised. When working in the aftermath of area floods, tetanus shots may also be recommended—check with the Health Department or Red Cross office for information, including available clinics.

ADMINSTRATIVE CONSIDERATIONS

The Hamilton Public Library Board will have authority in decisions regarding wages and services. The Library Director will ensure that documents are backed up. Should it be needed, remote/virtual services, communication and instruction may be utilized.

DISASTER RECOVERY

Many disasters result in water-damage; mold can develop within two or three days. The following steps are recommended for an effective recovery operation:

Step 1. Assess the damage.

· How much damage has occurred?

· What kind of damage is it? Even if books and other materials are completely soaked, they can probably still be saved if they are not contaminated with sewage or chemicals.

· Is the damage confined to one area or is the entire building damaged?

· How much of the office has been affected?

· What types of materials have been damaged?

· Are the damaged items easily replaced or are they irreplaceable?

· Can they be salvaged by an in-house effort or will outside help be needed?

Document the damage by a written description and by photographs.

Step 2. Stabilize the environment.

The environment must be stabilized to prevent the growth of mold. Ideal conditions for a recovery operation are 65 degrees and 50% humidity.

Work with City Hall (building owner) to have access to:

1. Pumps, to remove large quantities of standing water. Exercise caution as standing water can conceal hazards.

2. Fans, for air circulation, particularly in the damaged area. Fans should preferably expel the humid air from the site.

3. Dehumidifiers to help lower the humidity (need to watch temperature increases—monitor temperature and humidity constantly). As mentioned, mold can form within two days.

4. Remove damaged items; stabilize the environment and thoroughly cleanse the area. Scrub with soap and a fungicide floors, ceilings, and all furniture and equipment. Mold develops rapidly under carpeting and its padding. Only professionals should remove smoke odor or fog with fungicides or insecticides.

Step 3. Salvage Materials.

Priorities should be based on criteria such as the following:

· Can the item be replaced?

· At what cost?

· Would the cost of the item be more or less than restoration?

· How important/unique is the item?

Unsalvageable Materials:

Materials soaked, burned, contaminated, or otherwise damaged beyond repair must be removed. In the case of books, it will be necessary to note title pages or other available identifying matter in order to search for availability, replacement or withdrawal (including removal from OCLC in the case of cataloged items).

PANDEMICS

Hamilton Public Library will follow the local, state, and federal guidelines for pandemics. This includes, but not limited to, cleaning, sanitizing, social distancing, shelter-in-place orders, and re-opening guidelines. Links to the county, state, and federal plans appear in Appendix C: Resources. In an emergency, Hamilton Public Library will make every effort to disseminate crucial information to the library community and beyond, via its webpage and such social media outlets as Facebook.

The Hamilton Public Library Board will have authority to vote to make decisions regarding library closings and employee compensation (payroll, sick leave, etc.).

The Hamilton Public Library Director will have responsibilities of:

1. Modifying/Cancelling Programs

2. Ensuring standards of cleaning/disinfecting are adequate and upheld

3. Ensuring appropriate PPE or other safety equipment is acquired/available

4. Continuing to pay bills and perform other administrative duties within safety regulations

5. Communicating to the Board, staff and patrons

6. Working with ALA, MLA and other resources to stay current on library developments

7. Follow phased reopening plans outlined in Appendix D: Phased Reopening.


APPENDIX B

EVACUATION PROCEDURES

RACE:

Rescue—ensure that everyone is out of the office suite.

Alarm—pull alarm; call 9-1-1

Control—if possible, use ABC fire extinguisher

Evacuate—get out via the stairs or fire escape

· Fire: Proceed directly to the nearest exit. There are three (3) exits in the building; West door exit (front), East door exit (back), and downstairs east door exit.

· Tornado: Take stairs to the basement; find a central area free of debris (bathroom or area near the elevator).

· Earthquake: Door jams are safest. Do not attempt to go outside, contrary to popular belief.

Avoid:

· Entering an area until it has been declared safe.

· Attempting to open a wet book (one tear costs at least one dollar to mend.)

· Attempting to close an open book that is swollen.

· Attempting to separate books that are stuck together.

· Using bleaches, detergents, water-soluble fungicides, adhesive tapes (or adhesives of any kind), paper clips, or staples on wet materials.

· Using colored paper of any kind during salvage and recovery operations.

· Packing newly-dried materials in boxes or leave them unattended for more than two days.

· Placing saturated materials next to lightly damaged materials.

· Removing covers from books or scores.


APPENDIX C

Resources

American Library Association (ALA) – www.ala.org

Missouri Library Association (MLA) – www.molib.org

MoreNET (I.T.) – www.more.net

Jeanne Sullivan - jeanne@more.net (573) 884-7646

Sentry Security Systems (Alarm) - https://www.sentrysecurity-kc.com/


3881 West 95th Street

Overland Park, KS 66206

Sales/Service: (913)- 341-4466

Fax: (913)-353-1967

Center for Disease Control (CDC) – https://www.cdc.gov

Caldwell County Health Department – http://www.caldwellcountyhealthdept.com

255 W. Main

Kingston Mo 64656

Phone: 816.586.2311

Fax: 816.586.2603

Hamilton Bank – www.hamiltonbank.net

111 N. Davis

PO Box 127

Hamilton, MO 64644

816-583-2143 (phone)

816-583-4945 (fax)

Mandarin Automation System (Catalog System) - https://www.mlasolutions.com/

Mandarin Library Automation, Inc.

P.O. Box 272308

Boca Raton, FL 33427-2308

(800) 426-7477 Toll-free

(561) 995-4065 Local

(561) 935-4907 Fax

Customer Service: automation@mlasolutions.com

Technical Support: support@mlasolutions.com

Webmaster: webmaster@mlasolutions.com

Debbie Musselman (State Library) Debbie.Musselman@sos.mo.gov or 573-751-2679.

Appendix D

Phased Reopening Plan

Re-Opening:

Library re-opening will be determined by federal, state, local and board approvals. General guidelines for re-opening are:

1. A sustained reduction in new cases within the community for at least 14 days.

2. The healthcare system has the capacity to withstand a moderate outbreak.

3. Community has access to efficient testing and health officials can trace contacts.

4. The library has access to the necessary materials to maintain high hygiene standards.

5. The library has access to enough staffing to run all of its core operations.

Plan for Phased Reopening

This plan details what services and procedures will be allowed under each phase based on the social distancing restrictions. Since it is unknown when restrictions can or will be lifted it makes it impossible to assign a timeline for when the library will move into each phase. Social distancing guidelines will tell staff which phase the Library can implement.

Phase 1: Under Stay-at-home Order OR Gatherings of no more than 10

Some staff work in the building according to set schedule for distancing (one person in a work area at a time) and may begin work to catch up on shipments received while closed; handling mail; processing materials; taking care of fiscal personnel, and statistical tasks. All online/virtual programming and promotions continue.

Stage 2: Gatherings of no more than 10

Some public services restored OUT OF BUILDING – drive-thru pick up of library collection materials begins; limited reference services continue; interlibrary loan services restored as fully as other libraries and courier will allow; materials return via outdoor book drop only to allow for 72 hours of quarantine. Collections project work continues; circulation work caught-up (checking-in and re-shelving materials).

Stage 3: Gatherings of no more than 10 OR Gatherings of no more than 50

Additional public services restored maintaining all social distancing requirements with staff on duty wearing protective equipment at all times. Four (4) computer(s) available for necessary and essential functions (job searches, unemployment requests, school work, etc.) and to look for and request library collection materials which will be made available for pick-up by public through drive-thru window (staff will call patrons when holds are available for pick-up); all returns must be deposited through outdoor book drop to allow for 72 hour quarantine before staff interactions with materials; full email reference services restored; full interlibrary loan continues.

Stage 4: Gatherings of no more than 50

LIBRARY OPEN to public with EXTRA PRECAUTIONS and provided adequate public area sanitation supplies available—LIBRARY OPEN to public and all library services for the general public are provided on a limited schedule to allow for enhanced cleaning, social distancing accommodations in place such as moving public seating and computers 6 feet apart, limiting the number of people allowed at one time and limiting computer time or by appointment so that sanitation can take place between users. All returns follow Stage 4 procedures. No in-person programs or toys available for children in the Youth Services department at this time. No community rooms usage allowed at this time.

Stage 5: No distancing limits

LIBRARY OPEN to public, business as usual, all library services for the general public are provided as normal and as scheduled.

Materials Handling:

  • Under Stay at Home Order: Book drops should remain closed and materials handling by staff should be at an absolute minimum. Materials returns are considered non-essential travel under a Stay at Home Order.

  • Gatherings of no more than 10: If the Stay at Home Order is lifted, it will be possible to reopen book drops. However, materials returned may need to be quarantined for up to 72 hours before being made available to the public or being handled by staff without protective measures.

  • Gatherings of no more than 50: If social distancing is lessened to the point where medium sized gatherings are allowed, the library will be likely to open for select services, including some circulation of materials. In this scenario it will be necessary to develop protocols for processing materials to be put back into circulation. Chief among these would be finding space to quarantine materials before they are shelved, go back into circulation, go onto the hold shelf, or are routed to other libraries.

Checkouts:

  • Under Stay at Home Order: Checkouts are limited to electronic services.

  • Gatherings of no more than 10: Normal checkout procedures could not be managed under this restriction, though in conjunction with curbside hold pickup, some checkouts of physical items could be managed.

  • Gatherings of no more than 50: Regular checkouts restored with frequent disinfecting and limitations would need to be imposed on how many people were in the building at any given time.

Programs:

· Under Stay at Home Order: Only virtual programs would be allowed under a Stay at Home Order.

· Gatherings of no more than 10: Likewise, only virtual programs would be allowed under this guideline.

  • Gatherings of no more than 50: If gatherings of up to 50 are allowed, the Library may consider hosting programs geared toward economic development and other critical services only if strong social distancing measures can be employed and only in cases where attendees have pre-registered. Programs such as storytimes would still be disallowed due to the difficulty of enforcing distancing protocols with children.

Home Delivery/Curbside Pickup:

· Under Stay at Home Order: No home delivery/curbside services should be offered because they are not classified as essential travel under a Stay at Home Order.

· Gatherings of no more than 10: Some home delivery may be possible on a case by case basis with staff employing extra protective measures such as wearing face masks, gloves and ensuring that all distributed materials have been quarantined for an adequate length of time. To some degree, these services may be limited on a case by case basis by individual residential facilities who may impose stricter limits due to primarily housing vulnerable populations. Staff and those receiving services would be required to follow strict social distancing procedures. Materials should be dropped at doorsteps as opposed to handed to patrons.

  • Gatherings of no more than 50: Similar to the measures listed above, services could be provided on a case by case basis.

Materials Processing and Ordering:

  • Under Stay at Home Order: Ordering should be focused on digital materials and high demand future releases for physical items. Processing of newly arrived orders should wait until some restrictions are lifted.

  • Gatherings of no more than 10: Ordering should remain focused on digital materials. As the Stay at Home Order is lifted, it will be time to consider commencing to order more bestsellers and other high circulation new items in preparation for further lifting of gathering or social distancing recommendations. Processing can occur if it can be done safely while maintaining social distance in work spaces.

  • Gatherings of no more than 50: Ordering and processing of physical materials will ramp up during this period, though it still may be necessary to process materials in shifts so that social distancing can be maintained within work spaces.

Filming and Photography Policy

Hamilton Public Library

Filming and Photography Policy

Public libraries are classified as “limited public forums,” which essentially recognizes that libraries have the ability to place “time, place, and manner” restrictions on speech and speech-related activities occurring on their property as long as the restrictions are both reasonable in nature and viewpoint neutral.

Filming and photography are allowed only to the extent that it does not interfere with the delivery of library services and is consistent with the Library's mission. All parties involved in filming and photography are expected to follow the Library’s policies.

Persons filming or photographing on library premises have sole responsibility for gaining all necessary releases and permissions from persons who are filmed or photographed. The Library undertakes no responsibility for obtaining these releases. Presence in the Library is not consent on behalf of patrons for use of their image or likeness by any third party.

Failure to obtain releases and permissions from persons being filmed or photographed will be deemed unacceptable behavior for purposes of enforcing the Library's policies.

Library staff shall terminate any photo session that violates Library policies or appears to compromise public safety, patron confidentiality, or security. Termination may occur at any time that the activities become basically incompatible with the normal activity of the Library's use, safety, and function.

News Media Filming and Photography

The Library has an open-door policy for news media photographers and reporters who are doing stories or projects that directly involve the Library and its programs, resources, and services. Advance authorization for such coverage must be obtained from the Library's Director.

The Library does not grant permission for news media to use its facilities for stories or projects that do not relate to the Library itself; The Library disallows using Library facilities as interview venues for unrelated stories and disallows access to Library patrons for opinion polls or interviews within its facilities.

Documentary-Type Filming and Photography for Publication or Broadcast

The Library permits photography and filming of its premises and activities when the use of such involves the Library directly, i.e. books, articles, or videos about the Library itself or the Library's position as a learning destination. Authorization must be obtained in advance from the Library's Director.

Research Photography

The Library permits research photography of its materials and resources within certain limitations. Researchers and journalists are responsible for obtaining their own permissions when photographing copyrighted material in the library.

Amateur Filming and Photography

Casual amateur photography and videotaping is permitted for patrons and visitors wanting a remembrance of their visit. The use of additional equipment such as lighting is not permitted. Amateur photographers have explicit responsibility for gaining all necessary releases and permissions from persons who are filmed or photographed.

Exterior Filming, Photography, or Other Recording.

Any person or entity taking video footage, taking photographs, or doing other audio or visual recording on Library grounds shall not do so in a manner that would impede the ingress or egress of any patrons, workers, or other visitors entering or exiting a Library building. Should such activity make ingress or egress impossible for any time that person shall be given verbal warning for trespassing and if such activity continues within 24 hours then written trespass notice shall be provided.

Patrons or other visitors shall not walk through, stand, congregate, or otherwise disturb outside landscaping areas for any purpose other than in emergency situations.

Internet Access Policy

Hamilton Public Library

Welcome to the Hamilton Public Library’s internet access. To maximize availability of this resource and to insure fair accessibility for all, please follow these Internet Access guidelines, which include our Internet policies, rules and procedures. These policies are set by the Board of Trustees and are consistent with community standards and establish measures to restrict minors from gaining access to material that is pornographic.

Internet Access Policy

In response to advances in technology and the community standards, the Hamilton Public Library endeavors to develop collections, resources, and services that meet the cultural, informational, recreational, and educational needs of our community. It is within this context that the Hamilton Public Library offers access to the internet.

The Hamilton Public Library does not monitor and has no control over the information accessed through the internet and cannot be held responsible for its content. The internet is a worldwide community with a highly diverse user population and it is your responsibility to use this resource wisely. Public computers can be viewed by anyone. There are no barriers that separate you and your viewing from the other library users.

Internet resources accessible through the Library are provided equally to all library users. Parents or guardians, not the Library or its staff, are responsible for the internet information selected and/or accessed by their children. Approval must be provided by a parent or guardian before a child under the age of 18 will be allowed to use the internet computers. Parents are advised to supervise their children’s internet sessions and must be in attendance if a child is under 13.

To be more specific:

· You may access materials or information that you find offensive, inappropriate or controversial. Materials that are pornographic (section 573.010 RSMo) and can be viewed by minors (“minor” as term is defined by section 573.010 RSMo) are forbidden.

· Not all sources on the internet provide accurate, complete, or current information. You need to be a good information consumer, questioning the validity of the information you find.

You may not always be able to go to the places on the internet that you want to visit. There are many reasons, among them:

· There are too many internet visitors and the host computer has closed or limited access from the outside world

· The database or resource is licensed to a particular institution, in which case you would need to be affiliated with the institution in order to get access

· The host computer has changed its address or has closed down

· The Library’s internet connection may be periodically and temporarily inoperable due to technical difficulties

Staff Assistance

We will be glad to assist you in accessing the internet and we will provide you with reference materials to aid you in your search. Library staff cannot provide in-depth training concerning the internet computer jargon, search strategies or personal computer use. Because of library scheduling, internet trained staff may not always be available.

Guidelines for accessing the internet at the Hamilton Public Library

1.) How to start:

· Patrons need to check in at the circulation desk. All contracts must be signed by both child and parent/guardian if under 18 years of age. Children 13 years of age and younger must be accompanied by a parent or guardian while on the internet.

· There is a one (1) hour time limit on the use of the equipment if others are waiting.

· Review the screen upon beginning your session and report any problems immediately.

2.) The rules:

· You agree to take proper care of all hardware, software, documentation and all other equipment that are the property of Hamilton Public Library. At no time will you change the software settings, Windows setup, or move or delete icons, etc.

· You may not install or use your own software programs on the Internet Access computer. Flash drives/jump drives and/or DVDs can be used on the computers but the library reserves the right to scan these disks for viruses. You are welcome to save information to a flash drive; however, the Library prohibits downloading information, including executable files, pictures and/or software without permission of the Librarian on duty. Software downloaded from the Internet may contain a virus that can infect the computers and library network. The Hamilton Public Library is not responsible for damage to a patron's storage media or computer, or for any loss of data, damage or liability that may occur from a patron's use of the library's computers. Information you print may be picked up at the circulation desk at the cost of $.35 per page. We recommend that you are aware of the number of pages (print preview) before you hit the print key. You are responsible for all pages printed while you are using the computer.

· Failure to observe any part of the above agreement may result in a suspension of your right to use the library’s computers.

· In no event shall the Hamilton Public Library be liable for actual, incidental, or consequential damages arising from the use of any equipment or software.

· You agree to observe all copyright laws. You agree not to duplicate any computer software or documentation.


I have hereby read the Internet Access Policy established by the Hamilton Public Library and agree to follow by its terms and conditions:

Name

Date

Time

Juvenile

New Patron Information & Policies

Hamilton Public Library

312 N Davis St.

Hamilton, Mo 64644

Telephone: (816) 583-4832

Facsimile: (816) 583-7501

NEW PATRON INFORMATION & POLICIES

Our Mission Statement:

The mission of the Hamilton Public Library is to provide our patrons with an environment where lifelong learning, self-improvement and self-expression are encouraged.

We accomplish this by:

-offering a diverse collection of reading and reference materials;

-having readily accessible and up-to-date technology for patron use; and

-providing knowledgeable staff that can meet the needs of the community and each individual.

General Use Policy

The Hamilton Public Library will provide a library card to any person regardless of race, color, national origin, disability, or sex

  • All residents, 18 years and older, of the City of Hamilton may receive a card free of charge

  • Any person(s) living outside the Hamilton city limits may purchase a library card for an annual fee of $10.00 for an individual and $15.00 for a family

  • The card holder is responsible for all items checked out with his/her card and any fines and/or charges incurred thereon

  • Any person 6 years - 18 years may apply for a juvenile library card free of charge

  • A juvenile card will be issued only after a parent/guardian has given permission

  • There is a 10 material limit on each card (10 books, videos, audio books, magazines)

  • There is a 5 material limit on each juvenile card (mixed materials)

  • Each item is due two weeks from the date of check out

  • Fines are $.10 per day per item and must be paid prior to checking out new material

  • Each item may be renewed at anytime during the 2 week check out period; renewals may be made over the phone, on the internet or at the circulation desk in the library

  • There is no limit on the number of renewals on an item, however, if an item is on hold for another patron, the library only allows one renewal

  • Patron information will not be shared to anyone without patron’s written consent, this includes personal information as well as materials/information checked out, reviewed, researched or accessed

  • Internet access is allowed to all card holders, however, patrons under 13 must be accompanied by an adult over the age of 18

Fines/Overdue Charges

Materials become overdue at the opening of the library on the day following the due date on the book, a fine of $.10 per item is charged on all materials. Maximum fine of $5.00 per item.

Damaged or Lost Materials

Patrons with materials lost or damaged beyond repair (excepting normal use) will be the price of the book as listed in the book record. The patron will not be able to check out any items until said fine is paid.

Anyone violating the regulations of the library may, at the discretion of the library staff, be asked to leave the premises and forfeit their library card.

CHILDREN’S USE OF THE LIBRARY

Service to children is a major focus of the Hamilton Public Library. As long as the children act responsibly, they may use the library at any time it is open. The library does not have any specific responsibility to care for, or to watch out for children left unattended in its facilities. If an unattended child behaves in a disruptive manner, the child may be warned, and if behavior continues, asked to leave the library. If younger unattended children are left at the library at closing time, the police will be called.

Parents are responsible for the behavior of their children and teachers are responsible for the conduct of their students while they are in the library for a class visit or tour. If parents and teachers do not confront the children when they are disruptive, library personnel will.

The library does not allow loitering or solicitation. Library personnel reserve the right to ask anyone loitering or otherwise conducting themselves in a suspicious or inappropriate manner in the children’s area or elsewhere to leave.

Statement of Conduct

The Hamilton Public Library Board of Trustees has adopted the following conduct policy so that the Library may provide an atmosphere conducive to appropriate use of the facilities and to comply with the Library’s mission statement.

The following behaviors and actions are prohibited on Library property:

  • Any illegal acts or conduction in violation of Federal, state or local law, ordinance or regulation

  • Vandalism of library property

  • Engaging in disorderly conduct, fighting or challenging to fight, or using offensive words to provoke violence

  • Carrying weapons of any kind

  • Using obscene language

  • Indecent exposure

  • Harassing or annoying others by staring at or following with the intent to disturb

  • Misuse of public restrooms

  • Removing library materials from the premises with authorization through established lending procedures

  • Smoking or other uses of tobacco

  • Possessing or consuming alcohol or illegal drugs or being in a state of intoxication that causes a disturbance

  • Not wearing appropriate attire (shoes, shirt, pants)

  • Neglect of body hygiene to the point when it becomes offensive and constitutes a nuisance to patrons

  • Prolonged sleeping on the property

  • Skateboarding or roller-skating on library property

  • Bringing animals or pets into the library with the exception of guide dogs for the blind and/or hearing impaired or for medical reasons

  • Leaving any child under the age of 8 unattended by an adult while using the library or after normal business hours

Violation of any of these rules can result in temporary expulsion, permanent expulsion or arrest.

Services/Programs Offered

The Hamilton Public Library offers the following services to all patrons:

Story Time

The library holds story time for children Thursday mornings at 10.

Computer Access

The library provides patron use terminals for internet/word processing use

Misc. Programs

There will be miscellaneous programs scheduled at the discretion of the Library Director. Upcoming programs will be posted at the library, in the paper and on the internet.

Hours of Operation and Inclement Weather Policy

The Library is open Monday,Tuesday, Wednesday and Friday 9:00 a.m. to 5:00 p.m. The Library is open Thursday 9:00 a.m. to 7:00 p.m. and Saturday 9:00 a.m. to 12:00 p.m.

The Library will close on a case by case situation if there is inclement weather in the area. This decision will be up to the Library Director’s discretion, with board notification.

Bylaws

HAMILTON PUBLIC LIBRARY

BY-LAWS OF THE HAMILTON PUBLIC LIBRARY BOARD OF TRUSTEES

ARTICLE 1: NAME

The name of the library shall be the Hamilton Public Library.

ARTICLE 2: OBJECTIVES

1. To provide a means for the educational and cultural advancement of the citizens of the community.

2. To supplement the library facilities of the Hamilton Public Schools.

ARTICLE 3: ORGANIZATION

The Board of Trustees of the Hamilton Public Library was created to oversee the organization and direction of the Hamilton Public Library. The Hamilton Public Library serves the district represented by the city limits of Hamilton, Missouri with further extension of library privileges to anyone in the surrounding area upon payment of the appropriate fee.

ARTICLE 4: BOARD MEMBERSHIP

The Board of Trustees shall consist of nine members; each appointed three years on a rotating basis. New board members are selected by existing members from library patrons identified as being library supporters and shall fulfill duties of board members as necessary, including meeting attendance. Members are approved by the city council members. Members may continue to serve for three consecutive terms. Non-attendance of four or more consecutive meetings over a 90 day or longer period serves novice of voluntary resignation by said member. Written or verbal notice at a regular meeting may also serve as resignation. Lastly, by a vote of two thirds of the total membership of the board, a member may be removed from the board.

Members shall serve without pay for the term of office. Special expenses to members may be reimbursed provided they are reasonable and have been generally approved in advance.


ARTICLE 5: OFFICERS

Officers of the board shall be elected yearly by the members. The officers will be president, vice-president, secretary and treasurer. The power to conduct meetings will succeed in that order in the absence of the superior officer. In the event of a permanent or temporary absence of an officer, the acting president may appoint a member to temporarily fill that position. If the office is vacant due to permanent absence of the member, another election for that position must be held at the first meeting at which a quorum is present.

The board president shall schedule special meetings, conduct meetings and appoint temporary committees. In addition, the president should have frequent contact with the Library Director to discuss problems which should be brought before the board.

The vice-president shall assume the duties of the president in the absence of the president. In addition, he/she shall communicate with the news media on a monthly basis providing information on board activities, policy changes and changes in library activities.

The secretary shall take minutes of meetings, be responsible for board correspondence and provide member notification of meetings.

The treasurer shall provide a financial report at each meeting and each month review financial transactions taken on behalf of the library.

ARTICLE 6: MEETINGS

Meetings will be held the first Wednesday of the month at 6:00 p.m. This time may be altered at any time prior to a regular meeting by a vote of the members in attendance or even at the discretion of the acting president of an individual meeting. Special meetings may be requested by the acting president on short notice and the meeting becomes official and may replace the regular meeting of the period should a quorum be in attendance. Meeting should be scheduled sufficiently in advance to give all members at least seven days’ notice of the meeting. In an emergency, the president may take action on the authority of a signature vote of a quorum of board members without prior meeting notice or even having board members come together to a single meeting place. The president must provide to members voting, a written description of the proposed actions and receive a written vote and signature of the voting board member. These records shall be provided to the board secretary and maintained by that secretary in his/her records.


Quorum at meetings shall consist of one half of the total board members. Official binding actions of the board shall be only made in response to a quorum vote. This shall include fiscal and legal obligations, creating and staffing standing committees and changes in by-laws. General actions by the board shall require only a simple majority of those present at the meeting.

ARTICLE 7: COMMITTEES

Members and chairmen of the committees shall be appointed at the discretion of the acting president. These committees shall have a maximum tenure of only three months. Non-board members may be recruited to act as advisors for committees as needed. These advisors shall act without pay or committee vote. Committee chairmen shall report to the board on committee action at each official meeting during committee tenure.

Standing committees are to be created only on the action of a quorum of the board. Likewise the membership of standing committees shall be elected by a quorum board action.

No committee, standing or temporary, shall have power to take action on behalf of the board. Nor shall they take any action previously reserved to those requiring a quorum vote. No committee quorum is defined.

ARTICLE 8: PARLIAMENTARY AUTHORITY

All business in board or committee meetings shall be conducted according to “Robert’s Rules of Order”.

ARTICLE 9: BY-LAW AMENDMENT

By-law amendment may be done by first proposing the appropriate changes at any official meeting. At the next meeting, which is at least 21 days later; those motions passed by a quorum vote shall replace or modify the existing by-laws designated.